Certified Vendor;
It is our pleasure to announce that Coleman Data Solutions is the newest mc•tsg “certified endorsed vendor”! Please click on our MC-TSG welcome letter to view our acceptance into this valuable resource for educational institutions.
Cooperative Purchasing, State of
Coleman Data Solutions is also a preferred vendor through the Cooperative Purchasing Program established through the State of
Management Council – Techology Solutions Group (MC TSG);
Management Council -
Ohio, K-12 Document Management Services
Are you an Ohio K-12 school district? If you are, did you know Coleman Data Solutions is now a Gold Certified Preferred Vendor, granted by the Management Council of the Ohio Education Computer Network (MCOECN) group? The MCOECN (www.mcoecn.org) is an Ohio Council of Government supporting the efforts of Ohio’s 23 Information Technology Centers (ITC). These ITCs provide vital information processing services and support to over 900 school districts, Educational Service Centers, and the community schools and approximately 1.4 million students in the State of Ohio. Please click on our welcome letter to view our acceptance into this valuable resource.
In order to ensure uniformity throughout the Ohio K-12 entities, we have agreed to follow certain metadata requirements when performing document conversion. The metadata requirements are compatible with the requirements for districts that want to participate in the OnBase Document Management Hosted Service sponsored by the MC-TSG. Below is list of examples of documents we find in schools:
ü Board Documents
ü Building Projects
ü Business Office
ü Employee Records
ü E-Rate
ü Food Service
ü Payroll
ü Special Education
ü Student Records
Please call us today to learn more about how we can help you and you can help the community!
Ohio State University
Since 1950, the Ohio State University payroll service group had archived all payroll records for past and current employees. All records were maintained in 500 binders comprised of antiquated computer printouts on green bar paper or index card files. An Ohio State University employee (current or retired) would arrive at the Ohio State University office with a request for payroll information. The Ohio State University payroll service group would process the request and be required to provide a response within 24 hours.
Given their procedures in place, Ohio State University requested that Coleman Data Solutions review the request and provide Ohio State University with an accurate, efficient and cost effective solution to ensure they were able to deliver on their promise. Coleman Data Solutions prepared a work flow chart and determined a simple micrographic solution would ensure Ohio State's needs for an image and retrieval solution were met expeditiously at an affordable rate.
Coleman Data Solutions transferred all paper documents to 105mm microfiche and then keyed and verified the employee's name. The end product was then provided to Ohio State University to reside at the payroll service group information desk. An employee request could then be processed in a matter of minutes...no time delay and no expensive retrieval equipment required! A simple solution at a reasonable cost.
