Data Entry Project Costs

The following is a list of factors that affect the cost of a data entry project. If you would like a quick quote, you can use this as an outline and inquire through the contact button – or just give us a call.

Data Entry Costs – Main Factors

1. The source we are keying data from – paper or image

2. How the data is presented – handwritten or printed? Handwritten data is more expensive as it slows the keying and/or verification time

3. The location consistency of the data fields in the form to be keyed. Data that is always in the same location will be less expensive than data that has to be searched for

4. Turnaround time + size can affect cost. For example, a large scale data entry project that also requires a quick turnaround time may increase the overall costs. The more concentrated resources a DE service provider must devote to one project; the more likely it affects the turnaround time on another – which affects labor planning and acquisition. We have, on average, between 100-200 FTE operators processing data & forms on a daily basis throughout a usual year

5. Delivery of output back to the customer can also affect costs. Example: documents shipped back to you via our drivers or a freight company may cost more than purely electronic data. Picking up the forms – depending on the distance and how often, can increase the cost of the data entry project

6. Imaging – if imaging of the forms is required first, document preparation costs may come into play, depending on how involved it is

7. If you would like disposal of your original records, we have two options available. The NAID registered option is free. The NAID certified option has a cost of $2.75/box for destruction of your forms

Our rates are set by keystroke, record, or the number of data fields that need captured. It all comes down to the actual keystroke estimate for the entire job. Even when charging by record or by field – this is based on the estimated average number of keystrokes that would need entered for each.