If desired, Coleman provides secure document storage as well as certified hard copy shredding.
Secure Document Storage
As part of your comprehensive information management solution, Coleman offers secure electronic and hard copy document storage. Locked storage facilities protect the confidentiality of client data while hard copy documents are queued for scanning. Our secure document storage facilities include:
- Locked storage rooms
- 24/7 surveillance cameras
- Activated alarm system, which alerts our staff, local police, and fire departments of any disturbance
Coleman also offers electronic document storage. We leverage our premiere technology, equipment, and IT specialists to provide digital database management and maintenance. Through off-site electronic storage, your organization can easily access digital documents via a secure, online server without the hassle and expense of in-house server maintenance.
Why use off-site electronic storage?
Eliminate personnel and equipment expenses: Buying the equipment necessary to support and maintain your electronic document database is expensive. Between the computer, hardware, IT training and payroll, your organization will incur a large, unnecessary expense. Instead, take advantage of Coleman’s existing, state-of-the-art database technology and certified data professionals. Your organization will have significantly fewer expenses and easy access to digital documents through a secure, online server.
Mitigate risk of lost, damaged Records: Storing files electronically in an off-site location mitigates the risk of losing valuable data to disasters or accidents. A Coleman Data Solutions Study showed that only 30% of companies surveyed used electronic, off-site storage. Give your organization the competitive advantage of secured documents and insured organizational information.
Certified Document Destruction
Coleman’s document shredding service is a secure way to destroy unwanted, confidential documents after they have been digitized. Every customer will receive a certificate of destruction for all shredded materials.
If your organization would like to experience the benefits of the industry’s most secure and effective document management solutions, please call or contact us today.