Our next evolution is being able to offer a cloud-based document management system that is top notch for managing documents in a secure cloud and also providing robust Workflow at an affordable cost.

What does this mean for the average business?  It means higher productivity, better information management, lower IT costs because the cloud and daily backups are all part of a low monthly cost.

It also means a centralization of document and information so that senior managers can keep a better finger on the pulse of the company.

But is the cloud secure?  This is a big concern with any client.  The truth is, any system can be compromised and a home grown system is often more insecure and more expensive to maintain versus a system where the company supporting it is solely responsible for maintaining the system, backing up the system and expanding the functionality of the system.  Coleman has begun the relationship specifically with Specialized Business Software, the company offering Docunym, because they have worked for years with many large financial and insurance companies offering cloud based document management.  If these companies can trust the cloud document management you can feel sure that smaller companies can trust it as well.

The important thing to remember about many data entry jobs is that they are not necessarily full time with benefits.  Sometimes they are part time.  Sometimes they are second shift.  And always, document imaging and data entry companies see their demand for labor changing as projects come and go.  Long term employment is easier to find the better your skill set is.

One way you can be sure to have a better chance of getting a data entry job is to sharpen your data entry skills every day.  You do not need an expensive class or service – you can do this by practicing data entry a little bit every day.

Coleman Data Solutions employs a large workforce with a certain percentage with disabilities.  However, most disabled workers are held to the same standard as any other employee to be able to enter data fast and accurately.

Coleman encourages you to apply for a data entry job if you are looking for this kind of work, regardless of any limitations, as long as you can pass the data entry testing for the job.

If you only have a small quantity of work, that is probably all you need.  But if you have a lot of data entry work, you want to hire someone that is fast, accurate and can get your data entered into a format you can use.  This means you need to hire a data entry company like Coleman Data Solutions.

Data Entry Employees are faster and more accurate because they key data every day and develop the skills needed to get the data entered quickly and accurately.  In the case of Coleman, employees pay depends on speed and accuracy, so to make good money you need to have the skills to do accurate, fast data entry.

This is a huge savings to clients because of the data entry efficiency from the experienced data entry workers and the experienced data entry project managers that optimize the entire process.

So if your company needs fast, accurate data entry give Coleman Data Solutions a call.

At the time I am writing this, it appears to be one of the fastest growing social media platforms ever.

However, for small businesses using Google Docs for document management, Google Plus could add a new level of risk for those documents.

Don’t get us wrong, Google Docs is a very nice, free document management tool that is very useful for a small business that wants to access document from multiple computers and share documents online.

The problem I see is that Google Plus, a social network, is now built into the tool and it could be easy to accidentally leave documents public where millions of other people can find them.  And I do not mean that Google will make the mistake, it would be if someone in your organization checked the wrong security settings and left things public by accident.

Google Plus is dangerous because it creates a larger potential mistake.  Think of it this way, would you consider FaceBook a good solution to store documents, even with the ability to make documents as private?  Probably not because it seems like an accident waiting to happen.

Also, little is known at this time if Google Accounts will be shut down because of certain activities on Google Plus.  You might be a bit too aggressive promoting yourself on Google Plus and end up getting your account suspended and losing access to all your email, documents, calendar and more.

Google Plus is great.  But if you are using your Google Account for business, you need to think long and hard about whether Google Plus is too dangerous for you.

The following article is a list of the most common benefits of document imaging.  These include

• Preventing lost documents
• Eliminate file storage space
• Easily manage records and information
• Eliminate the need for file cabinets
• Quick retrieval of records
• Centralize documents for entire workforce

Document imaging will address some issues your organization is most likely struggling with.  The key is first to realize that you have a less than efficient document management strategy and then to work to improve your document imaging and management.  Many organizations simply are used to the way they manage documents and do not question the problems they face every day.

Here are some examples of things that are costing you a lot of money.

Document storage continues to expand

The most common problem organizations have with paper documents is the continued expansion of storage needs.  While a file cabinet or two does not seem bad, this can continue to add up and often becomes an issue where organizations need to lease space just to store paper documents.  And once you have a warehouse with documents, you can imagine just how difficult it is to go and find the document you need once it has been in storage for a while.

Even a simple solution, such as putting your documents on a CD, will eliminate this problem.  A single CD can hold roughly 10,000 pages which is the same as 4 filing cabinet drawers.

Documents get lost or misfiled

If you have trouble finding documents, it is because with paper you have to choose one category or filing method, unless you want to file multiple copies.  This makes it much more difficult to find paper documents.  With document imaging and a good ECM, you can tag and label documents in many ways to ensure you can find the file you want.

Your staff is wasting a lot of time searching for documents

Few organizations take time to assess how much time the staff is spending looking for documents.  Some estimates put the time loss for this activity at 30% of an average office staff day.  Imagine the improved productivity if you used document imaging and greatly reduced the time needed to search for documents.

You are having trouble managing your own documents

Personally, if you are having trouble managing, filing and finding your own documents on your computer, you can be sure that the same thing is happening for everyone else in the organization.  Having a good ECM can help you be more organized personally as well as help everyone else be more organized and improve productivity.

You cannot recover from a disaster

The reason you buy insurance is in case of a disaster.  Document imaging is also insurance against disaster.

Unfortunately, many smaller organizations cannot recover from a disaster because they only have paper documents and they do not have duplicates.  If those documents are destroyed by fire, floor, earthquake or wind, there are going to be essential documents in there that, when lost, will cost the organization money and could result in closure.

You would like to have documents with you on the road

With so many new mobile devices, it is very frustrating to be on the road and not have access to the documents you need.  But with document imaging and good ECM software, you can access your documents on your iPhone, iPad, Android or any other web enabled mobile device.

Your organization needs to distribute documents to many people

When you have electronic documents, it is much faster, easier and less expensive to share information electronically. Even if you need to give someone a physical copy, it is going to be easier to find and print the copy from electronic files.  If you have had all your documents imaged, you can simply email the document to the people that need them.

Documents are not locally in the office

Once your paper documents expend or you have multiple offices, you may find that the documents you need are in other office locations, cities, states or event countries.  Imagine the difference of being able to access any document in the organization instantly versus needing to request someone in another country find the document, make a copy and mail the document to you, fax it or scan and email it.  The difference in resources is huge and the cost savings of document imaging is easy to see.

How does your organization become more Green?

Today your customers expect you to be becoming more green and environmentally friendly.  Document imaging allows you to reduce paper usage and recycle the old documents once you have made an image of the documents you need to keep.  And once you have a ECM system in place, many of the documents that would have been paper in the past will begin as electronic documents and will never get printed and filed in the first place.

Coleman Data Solutions is committed to helping companies move from paper documents to document imaging and ECM solutions that help you become more efficient, greener and more profitable.  Give us a call today and lets talk about your document imaging needs.