Paul Preiksa

KENT, Ohio – Coleman Data Solutions (CDS), a document management and data entry solutions provider in Akron, Ohio, is pleased to announce the promotion of Paul Preiksa to National Account Specialist.

Mr. Preiksa has been with Coleman Data Solutions for more than 24 years. Before joining the company in 1988, he spent 23 years at Burroughs Corporation, holding key sales positions. In 1986, Burroughs merged with Sperry Corporation to form Unisys.

Prior to his promotion, he was responsible for promoting CDS service offerings to clients throughout the State of Ohio. In his new role, he will be responsible for developing national and major accounts while mentoring incoming entry-level sales executives on CDS’s data management offerings.

The promotion structures the CDS sales team and positions it for expansion and comes just months after the appointment of Bob Kilmer to the position of Director of Sales.

“Paul has been a key part of Coleman Data Solution’s success and we are thrilled to promote him to this critical mentoring position,” said CDS Director of Sales, Bob Kilmer. “In addition to working closely with our most important and valued accounts, this new position will leverage Paul’s experience and data management expertise across our entire sales organization for the benefit of our customers, both present and future.

Coleman Data Solutions utilizes industrial strength document scanners to convert all types of paper records into electronic images that reduce storage and retrieval expenses and increase efficiency, document security and customer service.

About Coleman Data Solutions

Coleman Data Solutions is a nonprofit, information management organization providing document management consultation and services to industries such as: banking and finance; city, state and federal government agencies; healthcare; legal and professional services; manufacturing and local schools and higher education institutions. Located in Akron, Ohio, Coleman Data Solutions is a social enterprise of Coleman Professional Services, a nationally recognized not-for-profit provider of behavioral health and rehabilitation programs. To learn more, visit www.coleman-data.com or call 330-644-8899.

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In the world of education, document and student record retention is a necessity. Not only are educational institutions required to keep complete records on the performance and conduct of current students, but they must also maintain records on past students in case they are ever needed for reference. Employers, trade school and college application departments, government agencies and law enforcement officials are among the personnel who may need to access education documentation and records.

Currently, educational document and record retention processes are, by-and-large, still paper based. This is mainly because paper-based records systems have been in place for decades and remain in place despite the fact that digital technologies offer a more cost-effective and convenient solution.

The Issues with Paper-Based Records Retention

Two primary issues exist with paper-based records retention systems: 1) They require enormous amounts of paper, which have a negative environmental impact and 2) The amount of paper creates suboptimal use of human resources.

School employees spend countless hours generating, filing, sorting and retrieving paper documents and records, which taps vital financial resources. A school district employing 50 people wastes roughly $125,000 per year due to an inability to locate and retrieve information*. These effects are felt throughout the education system, particularly in public education, where the efficient use of resources is paramount. The problems associated with the paper-based record keeping system show that an easily accessible and more efficient alternative is needed.

A school district employing 50 people wastes roughly

$125,000 per year due to an inability to

locate and retrieve information

Additional problems become apparent when you consider the sheer amount of space these records take up. School boards are required to retain student records for many years, even decades, creating space issues to which no clear solution has yet emerged, unless you take into account the powerful and efficient answer offered by digital records management systems. However, digital records management has not yet been fully embraced by the educational sector for several reasons:

• Perceived expense associated with the transition
• Concerns about the security of electronic records
• Lack of awareness that alternatives exist

In our next post, we will go into more detail on the barriers above.

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Bob Kilmer

KENT, Ohio (January 15, 2013) Coleman Data Solutions (CDS) located in Akron, Ohio, announced the appointment of Bob Kilmer to the Director of Sales position. Mr. Kilmer’s focus will be will be to drive awareness of CDS service offerings to new markets and channels in conjunction with strategic partners.

Mr. Kilmer brings a couple of decades of regional and national sales and marketing experience in IT and Financial services to Coleman Data Solutions with both direct and indirect sales organizations including Telxon Corporation, Xybernaut and most recently Electronic Merchant Systems.

“The CDS team is very excited to add someone with Bob’s level of professional expertise to not only support our existing customers, but to help develop future partnerships,” commented Debra Prioletti, Coleman Data Solutions Chief Officer. “We are confident his broad background will contribute to our company’s continued growth.”

Coleman Data Solutions utilizes industrial strength document scanners to convert all types of paper records into electronic images that reduce storage and retrieval expenses and increase efficiency, document security and customer service.

About Coleman Data Solutions

Coleman Data Solutions is a nonprofit, information management organization providing document management consultation and services to industries such as: banking and finance; city, state and federal government agencies; healthcare; legal and professional services; manufacturing and local schools and higher education institutions. Located in Akron, Ohio, Coleman Data Solutions is a social enterprise of Coleman Professional Services, a nationally recognized not-for-profit provider of behavioral health and rehabilitation programs. To learn more, call 330-644-8899.

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Coleman Data Solutions, a records retention and data and document management consultation firm, announced the release of a new whitepaper, Five Key Steps to Implementing a Successful Document Management System, providing school districts with a roadmap for better management of student records and paper files.

“This whitepaper was written specifically for schools and school districts bogged down financially and operationally by the amount of paperwork in their office and who are looking for a way to save space and money and alleviate their staff from the unnecessary burden of managing files and paperwork,” commented Coleman Data Solutions Chief Officer, Debra Prioletti. “We are really good at saving schools from the cost and inefficiency of handling decades of paper student records,” she continued.

Educational institutions are required to keep complete records on the performance and conduct of students, in some cases, permanently. Employers, trade school and college application departments, government agencies and law enforcement officials are among the personnel who may need to access education documentation and records.

Coleman Data Solutions utilizes high-speed, industrial-strength document scanners to convert all types of paper records into electronic images that reduce storage and retrieval expenses and increase efficiency, document security and customer service. Coleman Data Solutions is an Ohio Education Computer Network (MC-TSG) endorsed vendor for electronic content management (ECM) products and services for all Ohio school districts.

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This video talks about the myths we deal with when people find out Coleman Data Solutions is a non-profit document imaging company.

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