Accessing the Value of Microfilm and Microfiche

We live in an age when technology evolves quickly. Just a few generations have passed since the breakthrough technology of space-saving microfilm and microfiche enabled us to store old newspapers, reports and files.


Microfilm, Microfiche and Record Retention – and the Threat of Deterioration

There are many reasons why organizations should save, scan and make these materials accessible. For some, like education and government agencies, there is a legal requirement to retain data for long periods of time. In the business world, mergers and acquisitions mean companies being acquired result in an accumulation of historical data that becomes part of the process – and requires a solution. Also, digitizing microfilm and microfiche is essential for historians, academics, authors and documentarians to unlock information that is helpful  to their understanding of their subjects.


Microfilm and Microfiche for Organization Required to Retain Records

For some organizations, those boxes of microfilm and microfiche are not just information that is collecting dust in a closet. Many organizations like schools, military and other areas  of government are required to retain, often for years, important financial and employee data.

This data is often requested by, for example, former employees – so accessing outdated media like microfilm and microfiche are still part of everyday work in such organizations. It is costly in time and risky in the threat of damage and disintegration to the materials.

Coleman Data Solutions can scan and index all of those archived microfilm rolls. This will give you instant access to your organization’s data and history – making all the content into readable, searchable digital files.


Microfilm and Microfiche for Companies Involved in Mergers and Acquisitions

During a merger or acquisition, two or more organizations combine – which means that an entire history of data becomes part of an all new records management system. Often these records are captured on legacy formats such as microfilm or microfiche. When a company is acquired, the buyer inherits everything.

It becomes essential to process this older data into scanned, digitized and indexed data that help unify the old to the new – accelerating the pace at which the new organization synthesizes information to plan and forecast growth.

In acquisitions, and similarly in organizations that restructure, facilities can be shut down. In such cases, all of the materials housed in the facility need to be addressed. Some of the materials have not been reviewed for a long time.

Coleman Data Solutions frequently helps businesses involved in mergers, acquisitions and even downsizing by making microfilm and microfiche (and other mismatched formats) all indexed and equally accessible in a format needed for the consolidation of the data. The businesses can then easily review the content to prioritize its importance for compliance and other requirements.


Microfilm and Microfiche for Academicians, Authors, Documentarians and Organizations

We live in an era of content. Never have there been more outlets for content in broadcasting, streaming, publishing, social media and other outlets. Whether the project is personal or professional, creators of all kinds have come to Coleman Data Solutions to convert old microfilm, microfiche, and paper files to digital, indexed data that can be instantly researched, accessed and included in media projects.

These smaller projects include:


Social Organizations

Community, civic and alumni groups often keep old records and minutes that have been converted at one point to microfilm. This information may provide the stories, photos and history that are essential to the organization’s story. But until it is converted, it is not easily accessible and very difficult to share on modern platforms. Coleman Data Solutions manages large municipal accounts but takes just as much delight in processing a few rolls of microfilm for a fraternal civic group or lodge to see some of their old meetings minutes and other history. No matter what – making this data accessible is worthwhile and rewarding.

Historians, Academicians and Authors

Researchers are experienced in traditional means of digging into archives – but like everyone else – they live in a more accelerated world. Digitizing microfilm and microfiche is a way for them to access more information faster – finding the buried details they seek more quickly.

Documentarians, Filmmakers & Podcasters

Video and social media is the most common vocabulary now. Documentarians and podcasters dig into obscure subjects, leaving no stone unturned for details – including boxes filled with microfilm and microfiche. Content providers of this type are in the business of preservation. So is Coleman Data Solutions – which digitally preserves books, records, reports, documents and all of the data that was once captured in microfilm and microfiche – which were the digital preservation formats of their time. If the content was worth saving then – it’s even more worth saving now. And it makes all the content easily accessible and relevant.

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