Data Entry Costs

Investing in Data Entry

Coleman Helps Make your Investment in Data Entry Worthwhile

With more than 30 years of experience, Coleman Data Solutions understands all aspects of data entry project costing.

Coleman shares your goals to succeed. We are transparent and will explain the function of each item in our costing menu – with the promise to never propose a service that you don’t need. Coleman strategy sessions with you will include discussions of the following factors.

A Transparent, Informative Menu of Coleman Data Entry Cost Factors

Based upon your own business goals, we can partner to determine which of the following factors will be useful tools to grow your business.

What is the source?

Where are we keying data from, paper or images?

How is data presented?

Handwritten or printed? Handwritten data is more expensive as it slows the keying and/or verification time.

Is the location of the data fields consistent?

Data that is always in the same location will be less expensive than data that has to be searched and located.

If you would like disposal of your original records, Which of our two options do you prefer?

The NAID registered option is free. The NAID certified option has a cost of $2.75 per box for destruction of your forms

How will output be delivered?

Example: Documents shipped back to you via our drivers or a freight company may cost more than purely electronic data. Picking up the forms – depending on the distance and how often, can increase the cost of the data entry project.

How is data presented?

If imaging of the forms is required first, document preparation costs may come into play, depending on how involved it is.

Document Retrieval – Can You Access Easily?

Example: A large scale data entry project that also requires a quick turnaround time may increase the overall costs. The more concentrated resources a data entry service provider must devote to one project; the more likely it affects the turnaround time on another – which affects labor planning and acquisition. Each year, Coleman typically utilizes 150-200 full time equivalent (FTE) operators processing data and forms every day.

Document Retrieval – Can You Access Easily?

Our rates are set by keystroke, record, or the number of data fields that need captured. It all comes down to the actual keystroke estimate for the entire job. Charging by record or by field is based on the estimated average number of keystrokes that would need entered for each.

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