Document Imaging and Scanning

Increase Efficiency. Standardize Data and Records.
Easy access to actionable data that can improve your business.
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Your data is not valuable if it is stranded in information silos

Information silos – like paper, old software and other difficult-to-index formats – leave your data stranded. Coleman can help you retrieve that data and put it to work improving efficiencies and profits.

Coleman Data Solutions uses industrial strength document scanners to convert all types of information – paper or electronic formats – into scanned images that can be stored digitally. We can convert your information into JPEGs, TIFFs, PDFs and other common industry formats – with 99.99% accuracy on verified data.

Additional services include:

  • Document pick up & drop off
  • Shredding & destruction
  • Data indexing that makes your data searchable and more actionable

Increase Organizational Efficiency

Time management experts estimate that average employees spend up to 30% of their time searching for documents. Imaged documents increase efficiency through the ability to search, retrieve, and email documents easily and more quickly than before. Imaged records also allow multiple employees to read files at the same time, maximizing document usage and availability.

Information Security: Digital security software allows you to set access restrictions to ensure sensitive information is protected.

Scanning Speed and Other Technologies

Anyone who has ever had to manually scan documents can appreciate the time- and money-saving value of Coleman Data Solutions’ high speed scanning. With high-speed scanning capabilities, Coleman can scan up to 40,000 pages per hour.

Translate Handwriting to Digital Text

Optical Character Recognitions (OCR), Intelligent Character Recognition (ICR) and Optical Mark Recognition (OMR) technology allows us to detect and image a variety of document data, including handwritten forms and check marks.

Coleman can scan any document size.

Light image scanning allows us to darken faint print for improved readability.

Reduce Waste

Document detection services remove blank pages, eliminating wasted file space and reducing scanning costs.

24/7 Programming

Our trained programmers are available 24/7 to accommodate unique customer requests.



We listen and learn about what you do – and how documents and data are used by your organization. Only then can we recommend the most efficient and effective solutions that range from document imaging and scanning to remittance processing and other services. We will recommend only the services that make your organization more efficient and profitable.

"Coleman notices trends, understands our industry, and captures essential details about thousands of highly technical procedures. We’re constantly learning better ways to do our work based on the data Coleman captures for us. Coleman is a great partner for us."

Jason Smith

Founder & COO, Kermit

"We received quotes from several companies but ultimately went to Coleman Data. Even though we were a relatively small project, Coleman Data treated our company with as much attention as a large client. They clearly desired to do the work correctly and meet our goals. I am very happy with how the project turned out."

Lindsay Shoup

Organization Director, Ohio Farm Bureau

"We’ve tried other partners. But Coleman Data Solution blew them out of the water with speed and accuracy with transcription skills."

Abel Castro

Program Operation Manager, Appen

"Coleman Data Solutions has provided a trustworthy and reliable partnership, maturing as our data needs have grown and become more complex. Further, they have managed their internal team seamlessly, providing internal training and oversight to ensure ongoing quality work."

George Wang

Co-Founder & Director, SIRUM

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How can Coleman Data Solutions help your business?