Document Management Solutions

Own Your Information. From Disjointed Data Into an Integrated Database.
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Enter the Age of Information

It’s an information age – but it can be nearly impossible to access the exact information you need. You may have a warehouse (or two) filled with piles of paper. Closets filled with reports and spreadsheets on floppy drives. Maybe you have a combination of everything – unstructured, unconnected information – and you need to convert your disjointed data into one integrated system accessible to everyone in your organization from one safe, secure source.

Leverage Your Existing Data Systems

Create custom software to work with your existing system so it can interact with electronic documents.

Convert Information to a New Data System

Converting and integrating your current electronic records for a new system.

Improve Data Quality

Increase accuracy of payment posting.

Compatible with Any Platform

Our custom data solutions allow for document interaction on any platform.

Basic Questions

Here a few of the basic, most often asked questions. We encourage you to contact us with any more specific questions about your organization and its document management needs.

What is document scanning and imaging?

Document scanning and imaging, or digital archiving, is the process of scanning a document into a digital image to archive and retrieve at a later date. By preserving this data on a safe server, everyone in your organization with permission can search, retrieve, email and find documents easily; and decrease storage space needs.

What are some of the scanning technologies used by Coleman Data Solutions?

  • ICR (Intelligent Character Recognition), a scanning technology that recognizes images of hand-printed or script characters, into machine-readable characters.
  • OCR (Optical Character Recognition) is a technology that enables you to convert different types of machine-readable documents, such as scanned paper documents, PDF files or images captured by a digital camera into editable and searchable data. This technology allows our machines to recognize letters on the image and put them into words searchable on a database.
  • OMR (Optical Mark Recognition) is the translation of marks – or the absence of marks – but not the shape of the mark on forms that contain small circles (“also called bubbles”) completed by the respondent. Used for check marks on questionnaires, ballots, tests and reports.

How does Coleman Data Solutions promise accuracy and excellence?

Not only do we have a highly trained and capable staff, we also have quality controls in place to ensure your record translations are verified by a second party.

My company complies with regulatory requirements. Does Coleman Data Solutions know about this?

Coleman complies with applicable regulatory requirements established by HIPAA, HITECH, FINRA, FERPA, OSHA and other regulations on federal, state and local levels. Coleman Data Solutions management systems store documentation for easy access for industries which require retention or for audits.



We listen and learn about what you do – and how documents and data are used by your organization. Only then can we recommend the most efficient and effective solutions that range from document imaging and scanning to remittance processing and other services. We will recommend only the services that make your organization more efficient and profitable.