High Clearance Security Facility & Services

Government and Others Trust Coleman Data Solutions

Coleman Data Solutions continually earns the credentials to be trusted by the U.S. Department of Homeland Security and other clients with the highest demands for safety and security.

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Coleman Maintains High Security Clearance Facilities

Coleman Data Solutions meets high standards of clients (such as city governments and U.S. federal departments) with our secure facilities – accessible only by trained employees who have passed personal security clearance requirements.

For utmost security, Coleman continually passes tests, audits and receives certifications to maintain this facility – including:

  • Vulnerability testing
  • SOC Certification
  • AICPA Certification
  • NIST Cyber Security Framework
  • NIST SP 800-53 Controls

Coleman understands the most intricate demands of working with high security records, including:

  • Certifying that selected documents are never left unsupervised
  • Shredding documents to exact length pieces
  • Recycling methods approved by NAID and other regulatory agencies

Coleman Knows Privacy Laws

Coleman meets the demands of all major laws protecting privacy and security by requiring employees to undergo training regarding the handling, management, and security of information including:


The Health Insurance Portability and Accountability Act (HIPAA)

This 1995 law requires the healthcare industry to responsibly handle patient information.


The Fair and Accurate Credit Transaction Act (FACTA)

This 2003 law addresses identity theft by requiring responsible management and handling of customer information.


The Gramm-Leach-Bliley Act (GLBA)

 This 1999 law requires banking and financial institutions to protect consumer data privacy.

Information Security: Digital security training at Coleman allows you peace of mind that your sensitive data is protected.



We listen and learn about what you do – and how documents and data are used by your organization. Only then can we recommend the most efficient and effective solutions that range from document imaging and scanning to remittance processing and other services. We will recommend only the services that make your organization more efficient and profitable.

"Coleman notices trends, understands our industry, and captures essential details about thousands of highly technical procedures. We’re constantly learning better ways to do our work based on the data Coleman captures for us. Coleman is a great partner for us."

Jason Smith

Founder & COO, Kermit

"We received quotes from several companies but ultimately went to Coleman Data. Even though we were a relatively small project, Coleman Data treated our company with as much attention as a large client. They clearly desired to do the work correctly and meet our goals. I am very happy with how the project turned out."

Lindsay Shoup

Organization Director, Ohio Farm Bureau

"We’ve tried other partners. But Coleman Data Solution blew them out of the water with speed and accuracy with transcription skills."

Abel Castro

Program Operation Manager, Appen

"Coleman Data Solutions has provided a trustworthy and reliable partnership, maturing as our data needs have grown and become more complex. Further, they have managed their internal team seamlessly, providing internal training and oversight to ensure ongoing quality work."

George Wang

Co-Founder & Director, SIRUM

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